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Sr. Administrative Assistant
US-PA-Philadelphia
Opportunity Snapshot
In this highly visible role, you will be the engine behind our HR operation -- the eyes, ears and a key enabler for the team's success. Primarily providing administrative and project support to the Corporate HR Director, you will also provide support to the Compensation Manager as well as the Benefits Director and Benefits team. You will build relationships and facilitate initiatives with other Administrative and Executive Assistants to provide superior service to the Corporate leaders and employees. You'll sit in close proximity to the offices of our senior executives. Quick question for you - click here
We're looking for an engaged and customer-focused Sr. Administrative Assistant with strong computer skills, solid time management and prioritization abilities who can autonomously handle traditional administrative functions without missing a beat, and also juggle multiple projects from concept to completion.
FMC Corporation is committed to providing employees with ample opportunities to contribute, lead and be recognized as innovators, to look beyond barriers to provide solutions, to be challenged in what they do and to love doing it.
The Essentials
Your responsibilities will include:
- Supporting a wide range of HR projects, processes and activities and providing general HR needs to Corporate HR Director, Compensation Manager and Benefits Director.
- Providing HR support to managers and employee groups by addressing questions and providing information.
- Providing analytical/reporting support at a local/functional level.
- Managing the employee database to include activity and record maintenance, data integrity, report writing, troubleshooting, and assisting managers with web interface Self Service.
- Assisting in HR audits for accuracy.
- Assisting with quarterly EEO reports, OFCCP filings as necessary and the annual Affirmative Action Plan.
- Supporting managers and employees in processing HR data for employees, including new hire, termination, transfer data, record changes, etc., and interacting with relevant departments as needed.
- Preparing local office HR communications and business correspondence.
- Maintaining personnel/employees files.
- Organizing and managing annual Service Award dinner/festivities, periodic Blood Drives, United Way campaigns, and other enterprise-wide programs.
- Processing benefit and consultant invoices.
- Creating and running reports in SAP, applicant tracking and using other systems as necessary/requested.
- Performing calendar management.
- Maintaining materials and resources for department (i.e., corporate materials, supplies, calendars, brochures, etc).
- Coordinating meetings and conference calls domestically and internationally.
- Coordinating and planning business meetings on and off site.
- Managing Cross Border Employees records, LOUs and ensuring timelines of moves, LOUs, immigration visas/permits, relocation and temporary living.
- Other duties as requested.
To be a good fit for this opportunity, you will have:
- At least 5 years of experience supporting high level professionals.
- Excellent technical and computer skills, including advanced knowledge of MS Word, Excel and PowerPoint (SAP and Access a plus). Quick question for you - click here
- An interest in learning Human Resources; if you already know it, that's even better.
- Strong written and verbal communication skills. Quick question for you - click here
- The ability to work independently, with strong initiative, follow-through, organizational and interpersonal skills to deal with all levels of employees and maintain confidentiality. Quick question for you - click here
- A detail, deadline and customer service orientation with the ability to integrate information to accurately understand and apply to an overall procedure and/or process.
- Experience with HRIS a plus. Quick question for you - click here
- Bilingual Spanish skills are a plus.
What's In It For You
High impact role -- as the "right hand" to our Corporate HR Director, you will have the opportunity to step up and shine as a key member of the HR department. Also, you will be physically located outside of the President's office, on the same floor as all of our top execs, and will work closely with their Executive Assistants, so your efforts and can-do attitude won't go unnoticed.
Collaborative environment -- in a busy HR organization like ours, we find collaboration to be a key to our success. Our HR Director empowers her team members to find their way to good solutions, but also relies on them to share ideas, strategize together, push back, give and receive feedback freely, and always keep each other informed.
Career options -- this position can offer a professional Sr. Administrative Assistant challenges and opportunities for years to come. At the same time, you won't be pigeon-holed: depending on your talents, performance and ambitions, you might pursue other opportunities in our organization. We'll help you get the training you need both to excel in this role and develop your career potential.
Employer stability -- we are a global S&P 500 company with a diversified profile, a global footprint and 127 years of history.
Results-oriented culture -- we've fostered an open environment where people are empowered to express their ideas, deliver on commitments, win through teamwork, and inspire excellence.
Excellent compensation -- in addition to a competitive salary, we offer comprehensive benefits that include all that you would expect plus some pleasant surprises, such as retirement saving and 401(k) plans, flexible spending accounts, educational assistance, and more.
Keys to Success
In many ways you will be the conduit to connect others to the right person to answer questions. At the same time, we're looking for an individual with a real thirst for knowledge about HR and FMC, so that you will be able to answer many questions without transferring a caller. You also will need to take a proactive approach to developing a network of resources within the organization, and be driven to acquire the know-how to get things done and become a "go-to" person in the HR department.
Who We Are
FMC is an S&P 500, diversified chemical company serving agricultural, industrial and consumer markets globally for more than a century. As a global leader utilizing advanced technologies and customer-focused research and development, FMC provides innovative and cost-effective solutions to food, agriculture, pharmaceutical, specialty and related industries.
FMC employs people across a broad range of occupations in locations across the world. We are looking for people to join us in creating, developing, and improving our products, our processes, and our markets. Employees enjoy competitive compensation, a menu of work/life benefits and opportunities to continue developing their skills and building their career.
FMC is an Equal Opportunity Employer, EEO, AAE, MFDV and supports a drug free workplace.
Opportunity Snapshot
In this highly visible role, you will be the engine behind our HR operation -- the eyes, ears and a key enabler for the team's success. Primarily providing administrative and project support to the Corporate HR Director, you will also provide support to the Compensation Manager as well as the Benefits Director and Benefits team. You will build relationships and facilitate initiatives with other Administrative and Executive Assistants to provide superior service to the Corporate leaders and employees. You'll sit in close proximity to the offices of our senior executives. Quick question for you - click here
We're looking for an engaged and customer-focused Sr. Administrative Assistant with strong computer skills, solid time management and prioritization abilities who can autonomously handle traditional administrative functions without missing a beat, and also juggle multiple projects from concept to completion.
FMC Corporation is committed to providing employees with ample opportunities to contribute, lead and be recognized as innovators, to look beyond barriers to provide solutions, to be challenged in what they do and to love doing it.
The Essentials
Your responsibilities will include:
- Supporting a wide range of HR projects, processes and activities and providing general HR needs to Corporate HR Director, Compensation Manager and Benefits Director.
- Providing HR support to managers and employee groups by addressing questions and providing information.
- Providing analytical/reporting support at a local/functional level.
- Managing the employee database to include activity and record maintenance, data integrity, report writing, troubleshooting, and assisting managers with web interface Self Service.
- Assisting in HR audits for accuracy.
- Assisting with quarterly EEO reports, OFCCP filings as necessary and the annual Affirmative Action Plan.
- Supporting managers and employees in processing HR data for employees, including new hire, termination, transfer data, record changes, etc., and interacting with relevant departments as needed.
- Preparing local office HR communications and business correspondence.
- Maintaining personnel/employees files.
- Organizing and managing annual Service Award dinner/festivities, periodic Blood Drives, United Way campaigns, and other enterprise-wide programs.
- Processing benefit and consultant invoices.
- Creating and running reports in SAP, applicant tracking and using other systems as necessary/requested.
- Performing calendar management.
- Maintaining materials and resources for department (i.e., corporate materials, supplies, calendars, brochures, etc).
- Coordinating meetings and conference calls domestically and internationally.
- Coordinating and planning business meetings on and off site.
- Managing Cross Border Employees records, LOUs and ensuring timelines of moves, LOUs, immigration visas/permits, relocation and temporary living.
- Other duties as requested.
To be a good fit for this opportunity, you will have:
- At least 5 years of experience supporting high level professionals.
- Excellent technical and computer skills, including advanced knowledge of MS Word, Excel and PowerPoint (SAP and Access a plus). Quick question for you - click here
- An interest in learning Human Resources; if you already know it, that's even better.
- Strong written and verbal communication skills. Quick question for you - click here
- The ability to work independently, with strong initiative, follow-through, organizational and interpersonal skills to deal with all levels of employees and maintain confidentiality. Quick question for you - click here
- A detail, deadline and customer service orientation with the ability to integrate information to accurately understand and apply to an overall procedure and/or process.
- Experience with HRIS a plus. Quick question for you - click here
- Bilingual Spanish skills are a plus.
What's In It For You
High impact role -- as the "right hand" to our Corporate HR Director, you will have the opportunity to step up and shine as a key member of the HR department. Also, you will be physically located outside of the President's office, on the same floor as all of our top execs, and will work closely with their Executive Assistants, so your efforts and can-do attitude won't go unnoticed.
Collaborative environment -- in a busy HR organization like ours, we find collaboration to be a key to our success. Our HR Director empowers her team members to find their way to good solutions, but also relies on them to share ideas, strategize together, push back, give and receive feedback freely, and always keep each other informed.
Career options -- this position can offer a professional Sr. Administrative Assistant challenges and opportunities for years to come. At the same time, you won't be pigeon-holed: depending on your talents, performance and ambitions, you might pursue other opportunities in our organization. We'll help you get the training you need both to excel in this role and develop your career potential.
Employer stability -- we are a global S&P 500 company with a diversified profile, a global footprint and 127 years of history.
Results-oriented culture -- we've fostered an open environment where people are empowered to express their ideas, deliver on commitments, win through teamwork, and inspire excellence.
Excellent compensation -- in addition to a competitive salary, we offer comprehensive benefits that include all that you would expect plus some pleasant surprises, such as retirement saving and 401(k) plans, flexible spending accounts, educational assistance, and more.
Keys to Success
In many ways you will be the conduit to connect others to the right person to answer questions. At the same time, we're looking for an individual with a real thirst for knowledge about HR and FMC, so that you will be able to answer many questions without transferring a caller. You also will need to take a proactive approach to developing a network of resources within the organization, and be driven to acquire the know-how to get things done and become a "go-to" person in the HR department.
Who We Are
FMC is an S&P 500, diversified chemical company serving agricultural, industrial and consumer markets globally for more than a century. As a global leader utilizing advanced technologies and customer-focused research and development, FMC provides innovative and cost-effective solutions to food, agriculture, pharmaceutical, specialty and related industries.
FMC employs people across a broad range of occupations in locations across the world. We are looking for people to join us in creating, developing, and improving our products, our processes, and our markets. Employees enjoy competitive compensation, a menu of work/life benefits and opportunities to continue developing their skills and building their career.
FMC is an Equal Opportunity Employer, EEO, AAE, MFDV and supports a drug free workplace.
